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PDF Examples
PDF Examples
- Sam Tipton
- Anonymous
Owned by Sam Tipton
May 21, 2019
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Guidelines for Completing PDFs
- If a PDF contains a simple table, complete it by inserting a table.
- If you get a PDF job that consists of nothing but a simple blank form, either text or table format, with no information filled in, complete it as you would any job.
- If you get a PDF that is a preprinted form with information added to it (either handwritten or typed), these forms should NOT be re-typed in their entirety.
- Type only the data that is added to the form and any headings or text that introduce that information. For instance, some jobs have various headings with a series of checkboxes. Only one or two of the checkboxes will contain checkmarks.
- You should type the heading for that section, and on the next line(s), type the line(s) of text that are indicated with a checkmark. Do not type the checkmark itself.
- If there is no data entered for a particular heading, just leave it out.
- Do not try to match the page breaks in a form (unless it is the beginning of a new form). When a narrative breaks over two pages, just continue typing and start a new page when a new form is started.
- Please use the header/footer function if the document contains headers/footers (other than the “fax information” header). Do not type headers/footers as document text.
Example 1, Forms with Fill in Sections
What to Do...
- Use bold and centering as shown in form
- Only include the checkbox items that are checked (below heading). List items at left margin.
- Use the header function to include the page number
- Do not include the lines beneath the text on the fill-in portion of the form.
- Only include those items that are filled in (e.g. Work Phone should be omitted since it is not filled in)
- Since the “fill-in” portion is really only two columns, use Word’s default tab settings rather than a table to position the text.
Example 2, Basic Table with Checkbox Options
What to Do...
- Type the table as shown in form (including borders if used).
- Do not use the checkbox symbol to recreate a fax form. Use X to indicate that a box was checked in the table.
- Only include the information with the marked checkboxes Type in list format at the left margin.
Example 3, Forms with Headings and Checkboxes
What to Do...
- Indent and format the lettered headings as shown in the fax.
- Only include items marked with the checkbox.
- Item E does not include any checkbox items, and should be typed in its entirety.
Example 4, Table with Checkboxes
What to Do...
- Just include the items checked.
- Type in list format at the left margin.
- Do not reproduce the table.
Example 5, Crucial Information is Contained in a Complex Chart
What to Do...
- Do not attempt to recreate complex tables.
- Please use a simple list format for the contents.
- Type the heading for each cell, followed by a colon and one tab, and then type the contents of the box.
- Put each item on a separate line.
- Select all of the list items and set a hanging indent at the appropriate position so that all of the responses line up after the colon, and multi-line responses will wrap to the same tab position.
- If there is no information entered for a particular cell, then omit it.
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