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Abbreviations 

Abbreviations should not be used unless they are included in this section, in the SpeakWrite Word List or a client's word list, instructions, template, or unless the client requests the abbreviations.  If the client does request an abbreviation that is not included in the OLH or a word list, please remember to document the client's request in a Comment to Proof.  

Use the following abbreviations in these situations, even if they’re not requested: 

• If dictated before a name (Mr., Mrs., Ms., Dr., etc.) 
  • Since Ms. and Miss often sound virtually identical, SpeakWrite's preference is to use Ms. unless the client actually spells the word M-I-S-S or over-enunciates the pronunciation so that it's unmistakable (Missssssss). 
• After a name (Jr., Sr.)
• If the word "number" is dictated directly before a number, unless at the beginning of a sentence (No. 45)
• In an address block only, use ‘c/o’ when ‘care of’ or ‘in care of’ is dictated

Symbols 

In general, symbols are not used unless the client requests them. However, we do use a few symbols even when the client does not dictate them: 

• Use a dollar sign when the client dictates a dollar figure. 
• The section symbol is used when the client dictates the word ‘section’ between the name of a legal authority and a section number (ex. Labor Code § 5500.5).  
• Use slashes, dots and the @ symbol in email addresses and web addresses.