Page Comparison

Formatting and Client Instructions

The format of the PDF you receive should be followed in your transcription (with some exceptions noted below).  The PDF is the equivalent of a client’s verbal instructions and takes precedence over SpeakWrite default formatting. 

If a client writes in additional instructions by hand or adds specific Job Instructions, these would take priority over the formatting in the PDF itself and the client's regular written account instructions.  Specific job instructions can also be contained within the document and may be handwritten or typed.  Such instructions should be performed by typists and should not be transcribed in the Word doc.  

Do not attempt to mirror a PDF’s margins, fonts, page endings, or apostrophe style. 

• Do not use hard returns to make your lines end in the same place as the PDF when word wrap should be used (e.g. narrative portions).  
• Do not force a new page to match the PDF unless it is obvious that a new page is required (e.g. new document).  

Please see PDF Scope of Service to review our scope of service policies specific to faxes.  

Handwritten PDFs 

• Do not make wording, content, spelling or grammar corrections to a handwritten PDF. 
  
  
• Type the client's punctuation exactly as shown.
  
  
• Type the client's capitalization as it is written. 
  
  
• Abbreviations must be typed as written.  Do not attempt to break out abbreviations/acronyms/shorthand, etc.  
  
  
• Try to follow the format of the handwritten document.  If there is no consistent format, follow the client's written formatting instructions, if any, or use SpeakWrite's default paragraph formatting.