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AutoCorrect
A lot of users think of Word’s AutoCorrect feature as just a tool for poor spellers or clumsy typists, which describes all of us at one time or another. It can also be a great source of embarrassment, if it "corrects" something unintentionally and you don't catch it before your job is submitted.
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For example, if you often type seh for she, you might not even notice Word correcting it automatically, and most of the time you won't even mind, except for the rare occasion when you may actually want to type seh (let's say it's a client-spelled name). There's always Ctrl+Z to undo that automatic correction.
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For Word 2016 users, when you see Word suggest the correct spelling, click on the arrow pointing to the right, and you'll see an option to add this to AutoCorrect.
But AutoCorrect can do much more than correct misspelling or mistyping. You can also use it to type in "shorthand" (i.e., you type in abbreviations or acronyms, and Word expands your shortcuts to multiple words, or even sentences).
Suppose you are typing a lot of letters that end with the closing Very truly yours,. Typing something where you have to use capital letters and punctuation slows your typing rhythm. The next time you type this, select it (only include from "Very" through to the comma), and go to Word Options, Proofing, AutoCorrect Options.
The text will already be inserted in the “With” box. In the “Replace” box, type the abbreviation you’d like to use for this entry, such as vty. From now on, every time you press the keys vty followed by the space key, Word will expand that to Very truly yours, including the comma, if you copied it correctly. The possibilities are virtually endless!
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Make sure your abbreviations are not real words or even the beginnings of words, and make sure you choose abbreviations that you can actually remember, or they become useless.
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Many users prefer to prefix their AutoCorrect entries with something that they can be relatively sure won't occur in any job, such as xj, or even punctuation, such as a comma. This allows you to use actual words rather than "acronyms" you invent, since it would be very unlikely that a comma, no space, followed by a word would appear in anything you type. For example, instead of using vty, you might choose ,very, which you could choose to expand to Very truly yours,. Another advantage to using punctuation to start your AutoCorrect entries is that these entries will be placed near the top of Word's AutoCorrect list, enabling you to easily distinguish your entries from most of the built-in ones.
Let's say you frequently find yourself typing Please don't hesitate to email if you have any further questions or concerns. You could create an entry ,please. Every time you type ,please, Word will expand it to Please don't hesitate to email if you have any further questions or concerns. Get the idea?
Used correctly, AutoCorrect can make you more productive by allowing you to quickly type frequently used long words and phrases. However, AutoCorrect entries that are not well thought out and properly set up will not only end up slowing you down, but they can result in unintentional expansions, which means low job ratings, not to mention client complaints.
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